Therefore, a function's arguments can be more than a simple property reference or literal value; any expression can serve as a function's argument so long as it returns the correct value type. You're used to using & to join expressions in Excel and Google Sheets. Formulas can be infinitely complex or as simple as 2 + 2 (literally). Within those parentheses, you insert your arguments, separated by commas, such as add( 2, 2 ). There’s two ways to create tables inside of Notion. You can supply those input values as property references, literal values or constants. When you reference those properties in your formulas, the value type will match the property type. In Notion, boolean values render checkboxes in your databases. It can be an integer or a floating point number (containing decimals), and either positive or negative. If you see left-aligned numeric characters, you know they form a string rather than the true number type. ), In other words, "If the Mood property is "Happy," return "? For example, you can type 12345 in both a Text property (the string value type) and a Number property (the number value type). You’ll certainly want to reference The Notion Formula Cheat Sheet, where you’ll find technical details for, and examples of, every Notion function, operator and constant. The action to take if the condition is unmet. Just like in Excel or Google Sheets, you can use formulas in Notion to find sums and arrive at many other helpful values ⚗️ My two cents to this is that the explanation and example of a formula are, of course, key. You can use the standard emoji squares which presumably keep their colour but I found that they didn't align vertically with the text properly. 3 + 4 = 7 add (1, 3) == 4 "add" + "text" == "addtext". A string is one or more characters that represent text. – if you write a lot of formulas in Notion, you may want to try writing them in a dedicated code editor like Atom and then minify them using this Excel Formula Beautifier (which has a minify function). Similarly, you cannot concatenate (merge) a number with a text string. Taking it one step further, the input values could be references to other properties: What we've done is calculate the Selling Price of a product at a variable markup: One of the most common uses of nesting is with the if() function. Add if statement & output if "Hours completed" is empty or zero: The easiest way to insert the squares on a Mac is from the character picker. At times, you'll want more than just a true option and a false option. Below, we mark each order as "Complete" if it's both paid and shipped; otherwise it's "In Progress.". The Setup. Within your formulas, you'll often use functions, operators and input values within functions. While you manually input that value for most properties, Formula properties automatically generate their values by transforming other properties in useful ways. Because arguments can be expressions, that simple formula could become add( 100, multiply( 100, .2 ) ), where the second argument, 20, is the output of a the multiply() function. In many of your formulas, you’ll want to return values based on whether certain conditions are met. ", "?" Unlike arithmetic operators, comparison operators can only return true or false; they compare inputs. Functions offer predefined actions to perform on their inputs, also known as their arguments. They are formatted as a keyword followed by parentheses, such as format(). So I'm guessing this would have to involve a 3rd property for the formula, which would modify "start" according to "due".... is that even technically possible with notion? When typing strings in formulas, you'll surround them in double quotes: "26" is a string, while 26 is a number. Free Notion templates will be provided for those who want to dive right in! For its argument, you’ll include the name of the property within quotation marks. Functions and operators require particular value types. So I ended up with my final formula … Write a similar formula that returns 1 for low-effort tasks, 2 for medium-effort tasks, and 3 for high-effort tasks: if(empty(prop("Effort")), toNumber(""), if(prop("Effort") == "Low", 1, if(prop("Effort") == "Medium", 2, 3))) Add a Formula property named Total Priority. Grabbing the value of a column is doable on Notion (ie. Here is how one can determine if a deadline is upcoming, today, tomorrow or past. Notion offers the ability to write inline equations for things like fractions, math symbols, and operators. I’ve noticed that a lot of Notion users are curious about different ways to manipulate deadline formulas for task management. Notion and Excel formulas are nearly identical, so this minifier works perfectly. For each item in your database, a Formula property evaluates its contents (the conditions, actions and input values) to return its value. Example, I have a table of User Stories and a table of Backlog Items. format (round (prop ("Hours completed") / prop ("Hours allocated") * 100)) + "%". When you combine inputs, operators and functions in a way that returns a single value, they form an expression. To avoid these errors, Notion offers functions for converting one type two another. With a brief introduction and some practice, Notion users at every level can use formulas to bolster their … Meanwhile, the school itself is a reference to the School property, which differs from player to player: Then, we can display the contextualized version (the School → Labeled property) on our Gallery cards: Notion also includes easy references to mathematical constants, including pi and e. You’ll likely use these infrequently, if ever. If you get an error message about a ‘syntax error’ when copying and pasting these formulas, try copying the ‘Unformatted formula’ from the toggle list instead. If you’re still facing errors, try manually retyping the quotes and the hyphens in Notion. Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. The Formula property is among Notion's most powerful yet underutilized features. To define those transformations, you write a formula. As we did with age, we can add a contextual term to the School property of our basketball players. Syntax. To convert a text string to a number, we use the toNumber() function: The format() function converts a number to a text string: That's how we were able to add the contextual term to our Age property in our basketball team gallery: However, the age was actually a property reference: "Age: " + format( prop( "Age" ) ) → "Age: 26". It's the all-in-one workspace for you and your team In this Notion Database tutorial you’ll learn the difference between tables and databases, how to use roll-ups and relations and the powerful linked databases feature. They fall into three categories, two of which define actions (the third is for comparisons): You’re likely familiar with + for adding and - for subtracting. "Age: " + 26 will also throw a Type mismatch error. Because Notion's tables are true databases, you add formulas at the property (column) level, and they apply to each item in the database. The Eisenhower Matrix is a system of prioritizing tasks based on their importance and urgency. Total multiplies Subtotal by Tax, then adds Shipping: prop("Subtotal") * prop("Tax") + prop("Shipping") Merge first and last names. A value of the boolean type is either true or false. The first thing you want to do is open up Notion to the database that you want to add a relation to. The 'This week' view will exclude the Sunday of the current week because Notion considers Sundays as the start of the week and the formula doesn't allow for that Acknowledgements Credit to Vitor Rodrigues for coming up with the structure of the habit tracker table and calendar view. Here are the six comparison operators you’ll use in Notion, which are also available in the The Notion Formula Cheat Sheet: Revisiting our Moods example, you can see how we constructed the formula: if( prop( "Mood" ) == "Happy", "? — a numeric value. Notion Formula: Days Left. Entering numeric characters within a Text property will prohibit you from using them in calculations. This will surely be a handy resource for that. Above, we saw add( 2, 2 ), which is the same as 2 + 2. What we're going to figure out is how to utilize those values in a formula property. arrow_upward. Therefore, when you reference those properties as formula inputs, they are of the number type. Like Text, Number, Date and other basic properties, Formula properties contain a value for each item in a database. For example, the == operator tests whether the values are equal: 2 == 2 → true. In some cases, you’ll enter a fixed value for an input rather than referencing another property. I basically need an if-statement that does… If you haven't used Notion yet, that's one of the coolest features: any content can be stored as a property or inside of a database record. Add if statement & output if "Hours completed" is empty or zero: if (prop ("Hours completed") / prop ("Hours allocated") == 0, " " ,"") Add progress marker: notes. If you've used formulas in Excel or Google Sheets, you'll want to be aware of a few ways Notion differs. I'm on Notion every single day and have been since the first few months of last year. Adds two numbers and returns their sum, or concatenates two strings. If you've used ARRAYFORMULA() in Google Sheets to fill a formula down a column, that is much how Notion works. You’ll find them all in The Notion Formula Cheat Sheet. Therefore: Because the “26” is surrounded with quotes, it is technically a text string, not a number. With modular productivity applications like Notion, Airtable and Coda, the need for tables is evolving. ), comparison operators are characters placed between values. Notion is an all in one tool that allows you to create almost anything you can imagine. Formulas can be infinitely complex or as simple as 2 + 2 (literally). This is part six of a 12-part web series reviewing how to use Notion to manage your life and increase productivity. Take the simple formula add( 100, 20 ). The appended text, "School: ", is a literal value that’s unchanged for all players. Notion boasts users across the world. An expression can be as simple as 2 or as complex as an elaborate combination of nested formulas — so long as it evaluates to a single value. Automatically calculates metrics like pace and one-rep max. You may notice that there is a formula for each operator. You designate each task as either “Important” or “Not Important,” and “Urgent” or “Not Urgent,” and the … Scroll to the far right column and press … Here’s a breakdown of each: In your formulas, you can define the actions to perform on your inputs using operators and functions. number + number text + text add (number, number) add (text, text) Examples. It always reflects the current time. The second column is a Date column named Override Date. These are arithmetic operators. The now() function also serves as a date. If you’re new to formulas, this guide provides an introduction to the Formula property using simple, understandable terms and practical examples. In Excel and Google Sheets, you add formulas at the cell level. Also be sure to keep The Notion Formula Cheat Sheet handy, and never hesitate to tweet me with questions. For this reason, it's important to use true Number properties for numbers. How I'm tracking my workouts in Notion. This is known as nesting. Thank you for this. Is it possible to get the property of a related item in a formula. Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. I want to show how one can use multiple databases to create a conditional formula in Notion. You might be wondering why it took so long for me to figure it out. This requires three columns: The first column is the Created column which exists by default on tables. Your formulas will often include multiple actions, input values and conditions. For instance, the following example uses properties from a "Tasks" database and returns a formula inside a separate "Sleep Tracker." For each item in the database, its instance of your formula will reference the properties for that item. First and last names explore Notion formulas, consider wetting your notion prop formula with our introductory post, Meet Notion s. 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